4 Ways to Reduce Microsoft Windows Server Licensing Costs

Enterprise software is the largest segment of the tech industry and there are no indicators suggesting that a change is imminent. Statista reports that enterprise software spending amounted to $601 billion in 2021. This figure is projected to grow even more in the years ahead.

Much to the dismay of IT professionals and business owners everywhere, Windows Server licensing costs can quickly spiral out of control. Whether you opted for the wrong Server licensing options or you’re not using your licenses to their full potential, there are ways to mitigate the waste and reduce your Server costs.

#1: Cut the Fat

Software license waste runs rampant and is more common than you may think — it is estimated that as much as 38% of enterprise licensing goes to waste. That said, it is no secret that Microsoft Server licensing is notoriously complex. If you’re not careful, you can rack up some hefty costs by not staying up to date with your current license. As devices are added and employees are hired, your needs may change. This became obvious following the pandemic - when employees took their devices home to work in remote and hybrid work environments. Performing regular audits of your Server licenses to ensure they meet your company’s current needs to avoid over-licensing is always a good idea. Auditor tools are available to help monitor your licenses, so you should make use of these tools regularly.

“If you opt for the wrong model, you will not only be paying more for access to the Microsoft Server, you could inadvertently wind up in non-compliance with Microsoft licensing, which could trigger a Software Asset Management Review”

#2: Make Sure You’re in the Correct Licensing Lane

No one wants to choose the wrong licensing plan, but unfortunately, it often happens. Microsoft Server Client Access Licenses (CALs) are available in both Core and Device models. If you opt for the wrong model, you will not only be paying more for access to the Microsoft Server, you could inadvertently wind up in non-compliance with Microsoft licensing, which could trigger a Software Asset Management (SAM) review. Before your purchase, educate yourself on core and device models to ensure you’re in the proper licensing lane. Trusted Tech Team has a wealth of resources, blog posts, and guides that can provide insight into which CAL can help you save money on your Server licensing costs.

#3: Volume Licensing

Consider Microsoft volume licensing. With the purchase of a Microsoft Open License product, you’ll have access to the Volume Licensing Service Center (VLSC), which will store your business’s software licensing and host downloads for each of your programs. With an Open License, you’ll be able to install the software onto your server through the use of Remote Desktop Services. You’ll also be better able to redistribute licensing to a new machine if needed. Microsoft will not only provide you with the latest software version, but you will also have downgrade rights so you can gain access to the last two versions of the Server. Visit the Microsoft Volume Licensing Service Center FAQ page to learn more.

#4: Utilize Trusted Tech Team’s Windows Server Calculator

Let Trusted Tech Team help you determine ways to reduce Windows Server costs with our Windows Server Calculator. This handy tool will guide you through your Server purchase, ensure your licensing meets your needs and keep you in compliance.